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Movie Nights In – Privacy Notice
Our Promise
Asda is all about you – our customers and colleagues, our suppliers and our business partners – so we truly value our relationship with you and the trust you place in us. Respect for the Individual is at the heart of all we do, so we do take our responsibilities to each one of you, regarding your Privacy and Personal Information, very seriously.
This notice applies to customers taking part in promotions offered by Asda in conjunction with selected Third Parties, where customers are able to receive vouchers for free or discounted goods and services provided by other organisations where they demonstrate they meet eligibility criteria or have made an eligible purchase. Read this notice in conjunction with Asda’s Privacy Notice at https://www.asda.com/privacy
What is Personal Information?
Personal Information (also known as personal data) is any information that identifies someone and any information that relates to that identified person. For example, if you have an Asda online account, your name and email address are information that identifies you, and your orders are information that relate to you.
Who is the Controller of your Personal Information?
The Controller of your Personal Information is Asda Stores Limited (with registered address at Asda House, Great Wilson Street, Leeds, LS11 5AD) unless we tell you otherwise. Contact Us for details on how to contact our Data Protection Officer if you have any questions or concerns about our handling of your Personal Information, or if you wish to make a complaint.
If you choose to redeem a voucher code with a Third Party organisation, such as Sky, this Third Party will be the controller of the Personal Information associated your booking or order and the Third Party’s own Terms and Conditions will apply. Contact this Third Party directly for their own Privacy Notice and further information.
What Personal Information do we collect about you and how do we use it?
Processing Purpose |
Categories of data |
Legal Basis for Processing |
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To create an online account for you to manage rewards or vouchers, or to send vouchers to you. |
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To validate your eligibility for individual campaigns. |
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To resolve any issues or problems you may encounter when participating in this promotion |
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To send you offers, suggestions, recipes and news about products and services we think you will love. |
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To understand our customers better, find out more about the kinds of thing they like or are not so keen on, and to help the improvement of our products, services, websites and communications. |
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Where possible, we also try to anonymise information so that individuals can’t be identified from it. An example of this is what we call Customer Insight. We analyse data about how our customer responded to this promotion and use this to help us improve our promotions in the future. However, we don’t need to know who these customers are to do this, we just need to know information such as how many bought certain products at certain times for example. So, instead of just putting all of our customers’ information together and analysing it, we first remove the pieces of information that could identify them, such as names, contact details, addresses and so on.
Where we rely on legitimate interests, we have carefully assessed our legitimate business interests and the potential impact on you to ensure that your Privacy and rights are protected. If you would like to understand more about how we have assessed our legitimate business interests, please get in touch via the Contact Us page.
Where do we collect your Personal Information from?
We collect this Personal Information directly from you, when you enter your details to receive your voucher code, or when you interact with us.
We do not buy or sell your Personal Information.
Who do we share it with?
We have controls to limit access to your Personal Information to:
- Individual colleagues who need it to do their job, such as dealing with enquiries and complaints;
- Select business partners, including:
- Trusted business partners who may organise or administer promotions on our behalf, such as our promotions partner TLC.
- Trusted business partners including Walmart Inc., who need it to provide services to us, such as maintaining our computer systems or hosting our technology platforms.
If requested, and where it is required or permitted by law, we may provide Personal Information to:
- Official bodies, such as government agencies, local authorities, regulators and the police, who are authorised to request Personal Information where it is necessary for their lawful purposes;
- Asda’s advisers, including lawyers, insurers, accountants and auditors;
- Other organisations such as law firms or insurance companies acting on behalf of individuals, who may request evidence containing Personal Information, to support a claim
If you would like to understand more detail about which trusted third parties we may share your Personal Information with, please get in touch with us using the Contact Us page.
Where is your Personal Information kept, processed and accessed from?
Personal Information may be processed from a variety of different locations. This can include locally in the UK or other global locations depending on the computer systems utilized or the third party supporting that activity. Walmart Inc. provides many of our systems and these services are from the US.
To ensure that Personal Information is handled in line with our high standards, including providing the same level of protection, we put in place data transfer arrangements with Walmart Inc. and each company that processes Personal Information outside the European Economic Area. If you want to know more about data transfer arrangements Contact Us.
How long will we keep your Personal Information for?
Unless otherwise stated, we will keep your Personal Information for three months beyond the end of the promotional period then we will securely delete it.
We do need to keep some anonymous information for longer than this, such as the number of vouchers issued, so we can analyse it to identify trends and changes in activity and buying habits. We remove all names, contact details and any other information that identify individual customers, so it’s all just anonymous numbers and data.
How do we protect and secure your Personal Information?
We use security measures, including physical, administrative, and technical safeguards to protect the confidentiality of your Personal Information. These measures include encryption, security certificates, access controls, information security technologies, policies, procedures and other information security measures to help protect your Information.
When designing or implementing new computer systems and processes we look at ways to identify and mitigate potential security risks and then monitor and test our security systems to help protect your Personal Information.
How can I exercise my Privacy Rights?
Personal Information is just that – it’s personal, and it’s yours. So we want to make sure that it’s easy for you to take control of it and exercise your legal rights. This Privacy Notice tells you all about how we collect and process your Personal Information, and why we are allowed to do so.
If you want to know more about your Privacy Rights and how to make a Rights Request, simply contact us by emailing us at dataprotection@asda.co.uk or in writing at Data Protection, Asda House, Great Wilson Street, Leeds, LS11 5AD. Or find out more about your rights here
Cookies
TLC's website and websites we operate and administer on behalf of our clients places Cookies on your computer.
What are Cookies?
Cookies are small text files placed on your computer or mobile device by websites. They store preferences and other information to allow you to use the website efficiently and also provide information on how websites are used. Some cookies are essential for the website to function, others are optional.
With most Internet Browsers, you can erase Cookies from your computer hard drive, block all Cookies, or receive a warning before a Cookie is stored. Further details on removing Cookies is available on www.aboutcookies.org. Please note that removing or blocking Cookies may interfere with your full use of our sites.
Essential Cookies
We use session Cookies to store information that are essential for the website to function. This includes Cookies that store code validation and reward information. These Cookies expire when you terminate your browser session.
Performance Cookies
These Cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These Cookies do not collect information that identifies a visitor. All information these Cookies collect is aggregated and therefore anonymous. It is only used to improve how a website works.
We use Cookies to 'remember' what interactions the user has had with the site and the web pages the user has viewed, for example the URL of the page.
Cookie |
Name |
Purpose |
Expiry |
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Google Analytics |
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Google stores the information collected by the cookies on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. Unless you opt-out of the Google Cookie, by using this site you consent to the use of the Google Cookie and any information generated by Google Analytics. |
2 years |
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1 minute |
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24 hours |
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NID |
4 months |
What first party Cookies does this site use?
This site does not use any third party Cookies.
If you would like more information on the Cookies used by our site (and any other site) you can do so from within your web browser by following these steps: www.wikihow.com/View-Cookies
Legal ground for Cookies collecting personal information
Where consent is required for Cookies to be placed on your computer, TLC's use and storage of personal information relating to you provided by the Cookies is based on your consent. You may withdraw your consent at any time by updating your Cookie settings and contacting us at privacy@tlcmarketing.com.
Where consent is not needed for cookies to be placed on your computer (for example, where a cookie is needed for the operation of our website), the use and storage of any personal information provided by the cookies will be based on legitimate interests. The legitimate interests we are pursuing are the operation of our website and promotion of TLC.
Cookies Policy
TLC's website and websites we operate and administer on behalf of our clients places Cookies on your computer.
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What are Cookies?
Cookies are small text files placed on your computer or mobile device by websites. They store preferences and other information to allow you to use the website efficiently and also provide information on how websites are used. Some cookies are essential for the website to function, others are optional.
With most Internet Browsers, you can erase Cookies from your computer hard drive, block all Cookies, or receive a warning before a Cookie is stored. Further details on removing Cookies is available on www.aboutcookies.org. Please note that removing or blocking Cookies may interfere with your full use of our sites. -
Essential Cookies
We use session Cookies to store information that are essential for the website to function. This includes Cookies that store code validation and reward information. These Cookies expire when you terminate your browser session.
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Performance Cookies
These Cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These Cookies do not collect information that identifies a visitor. All information these Cookies collect is aggregated and therefore anonymous. It is only used to improve how a website works.
We use Cookies to 'remember' what interactions the user has had with the site and the web pages the user has viewed, for example the URL of the page.Cookie
Name
Purpose
Expiry
Google Analytics
_ga
Google stores the information collected by the cookies on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. Unless you opt-out of the Google Cookie, by using this site you consent to the use of the Google Cookie and any information generated by Google Analytics.
2 years
_gat
1 minute
_gid
24 hours
NID
4 months
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What first party Cookies does this site use?
This site does not use any third party Cookies.
If you would like more information on the Cookies used by our site (and any other site) you can do so from within your web browser by following these steps: www.wikihow.com/View-Cookies -
Legal ground for Cookies collecting personal information
Where consent is required for Cookies to be placed on your computer, TLC's use and storage of personal information relating to you provided by the Cookies is based on your consent. You may withdraw your consent at any time by updating your Cookie settings and contacting us at privacy@tlcmarketing.com.
Where consent is not needed for cookies to be placed on your computer (for example, where a cookie is needed for the operation of our website), the use and storage of any personal information provided by the cookies will be based on legitimate interests. The legitimate interests we are pursuing are the operation of our website and promotion of TLC.
ASDA Extra Special Meal Deal Campaign Terms and Conditions
These Terms and Conditions prevail in the event of any conflict or inconsistency with any other communications, including advertising or promotional materials for the ASDA Extra Special Meal Deal campaign. Claim instructions are deemed to form part of the Terms and Conditions and by participating, all claimants will be deemed to have accepted and be bound by the Terms and Conditions. Please retain a copy for your information.
Promoter: Asda Stores Limited, Southbank, Great Wilson St, Leeds LS11 5AD, UK
Administrator: TLC UK Marketing Ltd, 54 Baker Street, London, W1U 7BU.
- Promotional Period: Promotion ends 23:59 18thSeptember 2023.
- Eligibility: This promotion is open to UK residents aged 18 or over, excluding employees and the immediate families of the Promoter, its subsidiaries, other group companies, its agents, or anyone else professionally connected with this promotion.
To be eligible to claim, customers must have purchased the £12 Extra Special meal deal (as defined in clause 3) during the promotional period from ASDA instore or online at https://groceries.asda.com.
Customers must retain their receipt/proof of purchase and then register their claim (as defined in clause 5). Current valid email address required. Internet access required.
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The qualifying £12 Extra Special deal includes 1 x Extra Special Main, 1 x Extra Special Side, 1 x Extra Special Dessert, 1 x Drink or Chocolates. Products in offer:
Mains: Ravioli, Gratin, Chicken, Cottage Pie, Steak Pie, Lasange al forno, Steak.
Sides: Dauphinoise, Min Jackets, Mini Flatbreads, Cheddar Mash, Roast Potatoes, Cauliflower, Red Cabbage, Mushrooms, Vegetable Medley, Chips.
Dessert: Sticky Toffee Pudding, Lemon Cheesecake, Red Velvet Pudding, Millionaires, Sticky Pot.
Extra Special Malbec Merlot, ASDA Extra Special Terres Du Midi Rosé, ASDA Extra Special Sauvignon Blanc, Extra Special Sparkling Wine, Stella Artois Unfiltered Bottles, Diet Coke, Bottle green Presse, Lily O’briens.
Available in selected stores, subject to availability. - The Reward: 1x A Sky Store Movie Voucher, for use on www.skystore.com/redeem or the Sky Store app. The credit value for each voucher is £5.49. SkyiD account required, if a customer does not have an account they will be required to register by providing their full name and email address.
- How to participate:
- (instore)
- Once a customer has purchased their Extra Special meal deal within the promotional period, they must visit the promotional website within 7 days of their purchase to register their claim.
- Claimants must visit www.movienightsin.co.uk, select that they purchased the £12 Extra Special meal deal and complete the following registration information:
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- Full name
- Current valid email address
- Upload a clear image or scan of their purchase receipt/proof of purchase. The date of purchase, store bought from and the Extra Special meal deal purchase must be clearly visible and identifiable. It will state ‘£12 Meal Deal’ under the MULTIBUY SAVINGS section of the receipt a qualifying deal is purchased. Date of purchase must be during the Promotional Period only.
- Once submitted, an email will be sent to customer via the email address provided on entry within 24 hours informing them whether their claim has been accepted or rejected.
- If the claim is successful and customers chose the Sky Store Movie Voucher, they will be emailed a link to access their Sky Store Movie Voucher and instructions on how to use it. The link and the Sky Store Online Movie Voucher is valid for 7 days.
- If your claim is deemed unsuccessful, you will be notified via email and can attempt to claim again.
- (online)
- Once a customer has purchased their Extra Special meal deal within the promotional period, they must wait until 12pm (midday) the day after their delivery / collection was received before attempting to claim. Customers must register their claim within 7 days of their delivery / collection.
- Claimants must visit www.movienightsin.co.uk, select that they purchased the £12 Extra Special meal deal and complete the following registration information:
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- Full name
- Current valid email address
- Order number
- Delivery / collection date
- If successful, customers will receive on screen notification that their claim has been accepted. Then an email will be sent t via the email address provided on entry within 24 hours with a link to access their Sky Store Movie Voucher and instructions on how to use it. The link and the Sky Store Online Movie Voucher is valid for 7 days.
- If your order number is not recognised, you will be notified via an error message on screen and can attempt to claim again.
- No cash or other alternative Reward will be provided in whole or in part, except that in the event of circumstances outside of its control the Promoter reserves the right to substitute a similar Reward of equal or greater value. The Reward is not for re-sale, cannot be auctioned or exchanged and are not transferable or redeemable for cash. The Reward cannot be used in conjunction with any other offers.
- (instore)
- One claim per person, per receipt / order number will be accepted.
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Sky Store Movie Voucher T&C’S:
- The Sky Store Voucher may be redeemed at Sky Store to credit your account with £5.49. Sky Store Vouchers may only be redeemed and spent on either the Sky Store website located at www.skystore.com/redeem, or on the Sky Store app on your compatible Roku box or Android device. The Sky Store Voucher cannot be used for purchases made on a Sky+HD box or a Sky Q box. However, Buy & Keep purchases made using redeemed Vouchers can be sent to your box. Send to Sky Box’ is not available on rental titles.
- To redeem a Voucher, you must have a SkyiD account and have accepted Sky Store terms and conditions. These terms apply in addition to Sky Store terms and conditions and in the event of any conflict, these terms prevail.
- The Sky Store Voucher is valid for 7 days. Once expired, the Voucher will be invalid and cannot be extended, replaced or refunded. It is not replaceable if lost or stolen and no refund will be given.
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To redeem online:
- Simply go to www.skystore.com/redeem
- Enter your Voucher code and click ‘Redeem’
- Sign up or sign in (you don’t have to be a Sky TV customer)
- Choose your movie and watch online, on your favourite devices or select DVD or Blu-ray to receive a copy in the post too.
- When redeemed, the Voucher will credit your account with a value in the local currency and all purchases will be made using your available balance. When you make a purchase, the cost will be deducted from the value held in your account and if there is any difference between the cost of the purchase and the value in your account, you will need to pay this amount.
- Once added to your account, you will have 12 months in which to use your credit balance before the balance is removed from your account. Any unused balances are not redeemable for cash or transferable and will not be returned to you (unless we are required to by law).
- Each Sky Store Voucher is considered to have been redeemed once successfully applied to the account on Sky Store. Each Voucher may only be used once, repeated attempts to use the same Voucher will not be successful. You cannot re-load or top-up Vouchers.
- The Sky Store Voucher is for your own personal, non-commercial use. There is no cash alternative; Sky Store Voucher is not transferable and may not be re-sold.
- The Sky Store Voucher remains the property of Sky UK Limited.
- Sky is not responsible for any Vouchers that are lost, stolen, destroyed or used without your permission.
- Sky Store’s general terms and conditions apply; https://www.skystore.com/n/lbtc/legal-bits/terms-and-conditions. Sky UK Limited reserves the right to amend these terms and conditions at any time and without notice. These terms and conditions and any related disputes are subject to interpretation under the laws of England and Wales, and to the jurisdiction of the courts of England and Wales unless your residential address is in Scotland, when Scottish law applies or in the Republic of Ireland, when Irish law applies.
- The Promoter and the Administrator accept no responsibility for any claims that are incomplete, misdirected, illegible, corrupted, lost, damaged, delayed or fail to reach the Administrator and any such claims will not be accepted. Proof of sending will not be accepted as proof of delivery.
- It is the responsibility of the claimant to provide correct, up-to-date details when entering the promotion and claiming their Reward. The Promoter cannot be held responsible for claimants failing to supply accurate information which affects their claim or fulfilment of their Reward.
- The Promoter and the Administrator reserve the right to require customers to provide further verification of their identity and eligibility including original documents which they must provide within 10 days from request. The Promoter reserves the right to refuse to award a Reward or withdraw Reward entitlement and/or refuse further participation in the promotion and disqualify the claimant where there are reasonable grounds to believe there has been a breach of these Terms and Conditions, the spirit of the promotion, any instructions forming part of this promotion’s claim requirements or otherwise where a participant has gained unfair advantage in participating or claimed using fraudulent means.
- All claims must be made by the claimant themselves and not on behalf of anyone else. Bulk claims made from trade, consumer groups or third parties will not be accepted. Claims made by macros or other automated means (including systems which can be programmed to enter) and claims which do not satisfy the requirements of these Terms and Conditions in full will be disqualified and will not be counted. If it becomes apparent that a claimant is using a computer(s) to circumvent this condition by, for example, the use of ‘script’, ‘brute force’, masking their identity by manipulating IP addresses, using identities other than their own or any other automated means in order to increase the number of claims into the promotion, those claims will be disqualified and any Reward awarded will be void. The Promoter and Administrator reserves the right to investigate and undertake all such action, as is reasonable, to protect itself against fraudulent or invalid claims. In addition, the Promoter and the Administrator reserves the right to reject those claims which it considers, in its absolute discretion, are fraudulent or invalid.
- Any additional costs which may be incurred in this Promotion in the context of participation, such as internet costs and other additional services that go beyond those described services for Reward fulfilment are not included in the Reward and must be paid by customers separately.
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Your claim will be deemed invalid if (including but not limited to) you;
- Are not an eligible customer (as defined in clause 1 above);
- Have not claimed your Reward within the allotted deadline;
- Have not used your Reward within the allotted deadline following the conditions specified;
- Have failed in any way to otherwise comply with these Terms and Conditions and corresponding partner Terms and Conditions as determined by The Promoter or the Administrator in its sole discretion.
- Insofar as permitted by law, neither the Promoter nor the Administrator, nor its associated companies, will be responsible or liable to compensate the claimant, or accept any liability, for any personal loss, expense or damage in connection with this promotion or accepting or using the Reward except for any liability which cannot be excluded by law (including personal injury, death and fraud) in which case that liability is limited to the minimum allowable by law. Neither can they guarantee the quality and/or availability of the services offered when using the Reward and cannot be held liable for any resulting personal loss or damage. Your statutory rights are unaffected
- In the event of circumstances outside the reasonable control of the Promoter, or otherwise where fraud, abuse, and/or an error affects or could affect the proper operation of this promotion or the awarding of Rewards, and only where circumstances make this unavoidable, the Promoter reserves the right to cancel or amend the promotion or these Terms and Conditions, at any stage, but will always endeavour to minimise the effect to claimants in order to avoid undue disappointment.
- The Promoter has no control over communication networks and is not liable for any problems associated with them due to traffic congestion, technical malfunction or otherwise. The Promoter will not be held liable to any individual for any fraud committed by any third party nor for any event beyond its control including, but not limited to, user error and any network, computer, hardware or software failures of any kind which may restrict, delay or prevent a claimant’s entry to the promotion.
- This promotion is administered by TLC UK Marketing Ltd. You can contact TLC here.
- The Promoter’s decision is final with regard to all promotional matters and no correspondence will be entered into.
- If any of these clauses should be determined to be illegal, invalid or otherwise unenforceable then it shall be severed and deleted from these Terms and Conditions and the remaining clauses shall survive and remain in full force and effect.
- The Promoter and Administrator will only use the personal details supplied for the administration of the promotion and for no other purpose. The Administrator is responsible for fulfilling the reward. Any data captured in the fulfilment of the promotion by TLC Marketing will only be used for validation of claims and for the fulfilment with your consent. It will not be used for marketing purposes. Your personal details will at all times be kept confidential. Data will be held in accordance with current Data Protection legislation and will be stored for up to 6 months from the campaign end date, after which it will be deleted. Click here for the Administrator’s Privacy Policy and here for the Promoter’s Privacy Policy. You can request access to your personal data, or have any inaccuracies rectified, by sending an email to lets.talk@tlcmarketing.com. By participating in the promotion, you agree to the use of your personal data as described here.
- These Terms and Conditions and any question concerning the legal interpretation of these Terms and Conditions will be governed by the laws of England and Wales. Any disputes must be referred to the English and Welsh courts unless you live in another part of the UK, in which case your local courts will have jurisdiction.